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FAQs

Find answers to Frequently Asked Questions here and/or refer to the information on this website. More questions? Contact OGC.

What should one do about disruptive conduct, harassment, or violence at ASU's campuses/workplaces?

What should one do about disruptive conduct, harassment, or violence at ASU's campuses/workplaces?

If an incident involves an immediate threat to life or property, call 911.

Otherwise, refer to the Safety & Security resources.

What is ASU's alcohol policy?

What is ASU's alcohol policy?

Refer to the information and resources regarding Alcohol on Campus.

Must one accept legal papers delivered to the office or for a co-worker?

Must one accept legal papers delivered to the office or for a co-worker?

No. One is not required to accept a summons and complaint, notice of claim, subpoena for personal appearance, or other court papers on behalf of ASU or someone else who works at ASU. Furthermore, one is not required to provide any additional information about the individuals being served.

However, if any of these documents are received in the mail, or if one inadvertently accepts such documents from a process server, that person or department should contact OGC immediately. Delays in responding to such documents could have severe legal consequences for individuals and/or the university.

Furthermore, a subpoena for records from ASU (subpoena duces tecum) must be personally served upon the appropriate custodian of records for the type of records being sought (e.g., Office of Human Resources for personnel records; University Registrar Services for student records). The appropriate custodian of records should accept service of the subpoena duces tecum and consult with the Office of General Counsel as necessary.

What should one do about a verbal or written Public Records Request?

What should one do about a verbal or written Public Records Request?

Refer to the Public Records information.

Who at ASU has the authority to sign contracts for ASU (i.e., Contract Signature Authority)?

Who at ASU has the authority to sign contracts for ASU (i.e., Contract Signature Authority)?

Refer to the Contracts information, and more specifically, Contract Signature Authority, which includes a list of the President's Delegations.

What is a conflict of interest? And how do conflicts of interest rules apply?

What is a conflict of interest? And how do conflicts of interest rules apply?

Refer to the Conflicts of Interest information.

What is considered a gift or gratuity? And is one allowed to accept them?

What is considered a gift or gratuity? And is one allowed to accept them?

Refer to the  Gifts and Gratuities information.

What are the restrictions on political activity in the university workplace?

What are the restrictions on political activity in the university workplace?

Refer to the Political Activity information.

What if one suspects fraud on campus or in a university workplace?

What if one suspects fraud on campus or in a university workplace?

Raising concerns about safety and/or non-compliance with laws, regulations, and policies applicable to ASU is a service to the university and to the community.

Areas of compliance include, but are not limited to:

  • personal safety
  • financial transactions
  • contractual agreements
  • IT system and network security
  • NCAA rules
  • environmental health and safety
  • research administration
  • equal opportunity.

For more related information and guidance on best practices, refer to:

To report such concerns anonymously, visit the ASU Hotline.

What is FERPA? And how does one ensure security of student information?

What is FERPA? And how does one ensure security of student information?

Refer to the resources relating to FERPA.

Are release forms needed for ASU events and activities?

Are release forms needed for ASU events and activities?

Yes. If students are required to participate in field trips, events, or other activities (or even if participation is voluntary), each student must sign a release and/or waiver. Contact ASU's Risk Management to determine if this is necessary, and if so, Risk Management will provide a release/waiver specific to the program/event.

Also, refer to the State Insurance overage information.

What should one do if a student is suspected of cheating?

What should one do if a student is suspected of cheating?

Review the Student Academic Integrity Policy, which defines academic integrity and provides guidelines for evaluating this type of concern.