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Arizona and federal laws and university policies protect the privacy of individual social security numbers (SSNs) by limiting the conditions under which they are collected, used, and disclosed. Protection of SSNs helps to protect personal privacy and to avoid fraud and identity theft.
Arizona has two laws that affect the use of social security numbers in higher education:
With the exception of sections 2 and 5 above, this statute does not apply to the department of revenue or any law enforcement agency of the state, county, city, town or political subdivision. This statute does not prevent the collection or release of an SSN if that collection or release is required by law or if it is necessary for internal verification or administrative purposes.
The Privacy Act of 1974 (5 U.S.C. § 552a) is the federal law that regulates the use of SSNs. This law makes it illegal for federal, state, and local government agencies to deny any rights, privileges or benefits to individuals who refuse to provide their SSNs unless the disclosure is required by federal statute, or the disclosure is to an agency for use in a record system which required the SSN before 1975.
The law also requires that any federal agency that requests your Social Security Number provide a disclosure statement stating:
The following ABOR and ASU policies also address the privacy of student and employee information: